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Privacy Policy

Privacy Policy for Northern Wedding Films

Welcome to the privacy policy for Northern Wedding Films (accessible at northernweddingfilms.co.uk).

We respect your privacy and are committed to protecting your personal data. This privacy policy will inform you as to how we look after your personal data when you visit our website, enquire about our services, or book us to film your wedding. It also tells you about your privacy rights and how the law protects you under the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

1. Important information and who we are

Data Controller

Northern Wedding Films is the data controller and is responsible for your personal data (collectively referred to as “we”, “us” or “our” in this privacy policy).

Contact Details

If you have any questions about this privacy policy or our privacy practices, please contact us at:

  • Email address: hello@northernweddingfilms.co.uk

  • Postal address: Unit 132, Louis Pearlman Centre, 94 Goulton St, Hull HU3 4DL

You have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK regulator for data protection issues (www.ico.org.uk). We would, however, appreciate the chance to deal with your concerns before you approach the ICO, so please contact us in the first instance.

2. The data we collect about you

Personal data, or personal information, means any information about an individual from which that person can be identified. We may collect, use, store and transfer different kinds of personal data about you which we have grouped together as follows:

 

  • Identity Data: Includes first name, last name, maiden name, username or similar identifier, marital status, and title.

  • Contact Data: Includes billing address, home address, email address, and telephone numbers.

  • Event Data: Includes the date of your wedding, venue locations, schedule of the day, and details of other suppliers.

  • Visual Data: Includes video footage, audio recordings, and photographs of you, your family, and your guests captured during the wedding day.

  • Financial Data: Includes bank account and payment card details (if you pay us directly).

  • Transaction Data: Includes details about payments to and from you and other details of services you have purchased from us.

  • Technical Data: Includes internet protocol (IP) address, browser type and version, time zone setting and location, and other technology on the devices you use to access this website.

3. How your personal data is collected

We use different methods to collect data from and about you, including through:

  • Direct interactions: You may give us your Identity, Contact, and Event Data by filling in forms on our website or by corresponding with us by post, phone, email, or otherwise.

  • During the event: We will capture Visual Data on the day of your wedding.

  • Third parties: We may receive Event and Contact Data from third parties such as your wedding planner, the venue, or other suppliers if they are coordinating on your behalf.

  • Automated technologies: As you interact with our website, we may automatically collect Technical Data about your equipment, browsing actions, and patterns using cookies and similar technologies.

4. How we use your personal data

We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:

  • Performance of a Contract: Where we need to perform the contract we are about to enter into or have entered into with you (e.g., to film your wedding, edit the footage, and deliver the final films).

  • Legitimate Interests: Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests. This includes capturing guests in the background of your wedding video and using footage for our portfolio or marketing, provided we have the appropriate permissions.

  • Legal Obligation: Where we need to comply with a legal obligation (such as keeping accounting records).

Special note on Visual Data (Guest Footage)

Given the nature of wedding videography, we will inevitably capture video and audio of wedding guests. This is processed under our legitimate interest to fulfil our contractual obligations to the couple. If any guest wishes not to be filmed, they or the couple should notify us prior to or on the day of the event, and we will make every reasonable effort to exclude them from the final films.

5. Disclosures of your personal data

We may share your personal data with the parties set out below for the purposes outlined in section 4:

  • Service Providers: Acting as processors who provide IT and system administration services, including cloud storage platforms (such as Dropbox, Google Drive, or Vimeo) used to store footage and deliver your final films.

  • Freelance Contractors: Such as second shooters or freelance video editors who work under our direct instruction and are bound by confidentiality agreements.

  • Professional Advisers: Including lawyers, bankers, auditors, and insurers who provide consultancy, banking, legal, insurance, and accounting services.

We require all third parties to respect the security of your personal data and to treat it in accordance with the law.

6. Data security

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used, or accessed in an unauthorised way, altered, or disclosed. This includes keeping physical backups of video footage on encrypted or secure hard drives and restricting access to your personal data to those employees, agents, and contractors who have a business need to know.

7. Data retention

 

We will only retain your personal data for as long as reasonably necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, regulatory, tax, accounting, or reporting requirements.

 

  • Raw Footage: We retain raw, unedited video footage for 2 years after the final films have been delivered to you. After this period, raw footage can be permanently deleted.

  • Final Films: We retain the final edited films for 3 years as a backup service, after which we cannot guarantee we will hold a copy of your film.

  • Client Records: By law we have to keep basic information about our customers (including Contact, Identity, Financial, and Transaction Data) for six years after they cease being customers for tax purposes.

8. Your legal rights

Under certain circumstances, you have rights under data protection laws in relation to your personal data, including the right to:

  • Request access to your personal data.

  • Request correction of your personal data.

  • Request erasure of your personal data.

  • Object to processing of your personal data.

  • Request restriction of processing your personal data.

  • Request transfer of your personal data.

  • Right to withdraw consent.

     

If you wish to exercise any of the rights set out above, please contact us. You will not have to pay a fee to access your personal data, however, we may charge a reasonable fee if your request is clearly unfounded, repetitive, or excessive.

 

9. Changes to the privacy policy

We keep our privacy policy under regular review. This version was last updated on 15/07/2026. Please ensure that you check back occasionally to read any updates.

 

Cookie Policy for Northern Wedding Films

This cookie policy explains how Northern Wedding Films uses cookies and similar technologies on our website (northernweddingfilms.co.uk). It should be read together with our Privacy Policy, which explains how we use your personal information.

1. What are cookies?

Cookies are small text files that are placed on your computer, smartphone, or other device when you visit a website. They are widely used to make websites work, or work more efficiently, as well as to provide information to the owners of the site.

2. How we use cookies

We use cookies to enhance your browsing experience, analyse our website traffic, and ensure our site functions properly. The cookies we use fall into the following categories:

  • Strictly Necessary Cookies: These are essential for our website to operate. They include, for example, cookies that enable you to log into secure areas of our website or use a shopping cart if applicable. You cannot opt out of these cookies as the website cannot function properly without them.

  • Analytical and Performance Cookies: These allow us to recognise and count the number of visitors and to see how visitors move around our website when they are using it. This helps us to improve the way our website works, for example, by ensuring that users are finding what they are looking for easily.

  • Functionality Cookies: These are used to recognise you when you return to our website. This enables us to personalise our content for you and remember your preferences.

  • Third Party and Video Hosting Cookies: Because we showcase our wedding videography on our website, we often embed videos using third party platforms like Vimeo or YouTube. When you press play on a video, these platforms may set their own cookies to track video performance, remember your playback preferences, or gather analytics.

3. Managing your cookie preferences

You have the right to choose whether or not to accept non essential cookies.

When you first visit our website, you will be presented with a cookie banner allowing you to consent to or decline non essential cookies.

You can also manage your cookie preferences through your web browser settings. Most web browsers allow you to control cookies through their settings preferences. You can set your browser to refuse all or some browser cookies, or to alert you when websites set or access cookies. Please note that if you disable or refuse strictly necessary cookies, some parts of this website may become inaccessible or not function properly.

To find out more about cookies, including how to see what cookies have been set and how to manage and delete them, visit www.aboutcookies.org or www.allaboutcookies.org.

4. Changes to this policy

We may update this cookie policy from time to time in order to reflect changes to the cookies we use or for other operational, legal, or regulatory reasons. Please revisit this page regularly to stay informed about our use of cookies.

5. Contact us

If you have any questions about our use of cookies, please contact us at:

  • Email address: hello@northernweddingfilms.co.uk